For Bid Managers · Heads of BD · Tender Leads

Win the right tenders. Skip the toxic ones.

Three weeks burned on the RFP your firm should never have bid for. Uncapped penalty clauses spotted at submission. A cross-functional workforce scores go/no-go in hours, flags toxic clauses day one, validates delivery capacity before commit.

Start the 15-day pilot See the cross-functional combo

Left — the 3 weeks adapting last year's bid · Right — the win-themes Vonbuild extracts from precedent

Today vs tomorrow

Pipeline-flooded today. Pipeline-disciplined tomorrow.

Today

Every tender feels urgent.

12 RFPs land this month. You spread the team across 8 of them — three weeks each. Two months later: scored 73 on the bid you needed 80 for. Won the bid your operations team can't actually deliver on. The bid you should have killed on day three is now eating your senior bid-manager's evenings.

Win rate flat. Cost per submission rising. The CFO asks why.

With Vonbuild

Every tender gets a verdict on day one.

RFP lands Tuesday morning. By Tuesday afternoon: go/no-go score against your firm's typology, the 5 most-similar precedents pulled, the 3 onerous clauses flagged, the capacity validated against your live programme. You bid the 6 you can win. You kill the 6 that would have cost you a quarter.

Win rate up. Cost per submission down. The senior bid-manager spends the week on win-themes that land — not on rewriting boilerplate.

The cross-functional superpower

Three Masters. One go/no-go verdict.

A real RFP is not just a Sales problem. It's a Legal problem (is the contract bankruptcy?) and an Operations problem (can we actually deliver?). Three Masters, one consolidated verdict.

Master Sales

Decomposes the RFP. Scores the fit.

600-page RFP lands. Master Sales extracts every requirement, every evaluation criterion, every mandatory clause, every scoring weight. Cross-references against your 24-month bid precedent. Returns a typology-fit score (0.0–1.0) and the 5 most-similar past bids you've won. Elapsed: 2 hours.

Master Legal

Flags the toxic clauses.

Sales calls Legal. Master Legal reads the contract draft — flags the uncapped delay penalties, the asymmetric notification windows, the unilateral termination right, the consequential damages waiver. Risk-scored against your firm's house redline standard. 3 toxic clauses surfaced before you spent a day on the technical narrative.

Master Operations

Validates the capacity claim.

Master Operations queries the live project programme — current sub allocations, foreman bandwidth, equipment commitments through Q3. Verifies your firm CAN actually deliver this scope by the RFP timeline. "Bid is feasible at 84% confidence — assuming Project ALD-TWR releases on schedule."

Result · One go/no-go brief by Tuesday lunch

vs. 3 weeks of wasted senior time

Bid the 6 you can win. Kill the 6 that would cost you.

Typology fit (Sales) + contract risk (Legal) + capacity (Operations) — assembled into one go/no-go brief with a recommendation. Bid this RFP at 84% confidence. Skip these 3 — uncapped penalties and capacity collision. Your senior bid-manager spends this week refining win-themes on the right tender, not assembling boilerplate on the wrong one.

Live process · Sales cascade

You brief Sales. Five agents react. One bid ready.

A tender lands in Outlook. Master Sales spawns five bid-focused agents in parallel. From RFP intake to a priced offer in ninety seconds. Three risks auto-flagged.

Signal

An RFP arrives at 14:32.

Any source can fire it: a file dropped in OneDrive / Google Drive / any drive, an email landing in Outlook, a scheduled task firing, or you pressing a button. In this scenario, an event arrives via OUTLOOK.

Source: OUTLOOK · RFP-Lyon-Tower-A.pdf

Routing

MASTER SALES routes.

It classifies the impact across 21 semantic categories and dispatches to the 5 specialized agents concerned. No human in the loop. No meeting scheduled.

5 specialized agents dispatched · 312 ms

Parallel reaction

5 specialized agents. In parallel.

Each agent accesses its own toolset — apps, browsers, MCP connectors, project documents and company knowledge — and produces a structured output. Concurrently, not sequentially.

AGENT

Tender Analyzer

412 reqs parsed

tender requirements mapped

AGENT

BoQ Builder

1,247 lines

Bill of Quantities draft

AGENT

Pricing Engine

+ €312k

margin estimate at 18%

AGENT

Margin Optimizer

+2.4 pts

margin upside identified

AGENT

Risk Scorer

3 red flags

high-risk clauses

5 outputs produced

Convergence

Outputs return. One narrative.

The 5 specialized agents return their outputs to MASTER SALES. It reconciles them into a single decision card.

1 reconciled decision

Validation

Handed to you. One click.

Master Sales hands you the bid summary. Tender requirements parsed, BoQ drafted, pricing calculated, margin upside identified, risks flagged. Full evidence chain. One trace ID. Bid ready to submit.

3 min · signal → decision

Self-scheduled trigger

T+5 DAYS LATER. The system wakes itself up.

During the parallel phase, a agent scheduled a follow-up task on its own. T+5 DAYS LATER — without you, without a meeting, without a reminder email — MASTER SALES wakes itself, dispatches the right agent, and executes autonomously. You delegated the mental load.

T+3minT+5 DAYS LATER · auto-fired

Auto-fired · 0 human intervention

Admissible · Provable · Defensible

How to sleep at night.

Bids are competitively sensitive. Pricing, win-themes, lost-bid post-mortems — the most strategic data your firm holds. Four guarantees that keep it inside.

Guarantee 1 · No made-up precedent

Every retrieval is sourced.

When the workforce pulls a precedent for your method statement, it cites the actual past bid + section + win/loss outcome. No fabricated win-themes. No invented case studies. Every claim in your submission traces to a real source.

Guarantee 2 · Audit trail

Bid decisions, logged.

Every go/no-go score, every win-theme selection, every pricing call — timestamped, attributed, hashed. When a lost bid retrospective lands six months later, the decision audit is already in your hands.

Guarantee 3 · Human in the loop

The AI drafts. You submit.

The workforce assembles the submission pack. Nothing goes to the buyer until you click Approve. The pricing strategy is yours to lock. The win-themes are yours to refine. Your name is on the bid; the workforce never submits on its own.

Guarantee 4 · Tenant-resident

Your bid library stays yours.

Past bids, pricing methodology, competitor intelligence, win/loss data — your firm's competitive memory. Tenant-resident inside your M365 / Workspace. Never trains foundation models. Never visible to other Vonbuild tenants. Your IP stays your IP.

Live demo · Guarantee 3 in motion

This is what "you submit" looks like.

614 of 614 requirements addressed. Win-themes woven. Pricing strategy locked. The buyer's portal is pre-filled. Then the modal blocks. Your click submits. The agent assembles; your name is on the bid.

Full security and governance architecture →

Works where you work

Your SharePoint stays your bid library.

No new bid-management platform to migrate to. The workforce operates the systems your bid team already uses every day.

Operates inside your stack

SharePointPower BIBOAMP / TEDSalesforceOutlook (web)TeamsPlus any software with MCP

Tender ingestion

Tender-watch scans BOAMP, TED, AOS continuously. Surfaces relevant new RFPs into your SharePoint with a pre-scored go/no-go verdict attached.

Drafts in your editor

Drafting happens in Vonbuild's built-in editor. Exports to your firm's bid template on submission. Your formatting standards preserved.

Win/loss back into Salesforce

Bid outcomes push back to your CRM via MCP. Your pipeline reporting stays where your sales leadership already reads it.

For your CFO conversation

How to justify Vonbuild to your board.

Don't pitch a productivity tool. Pitch a pipeline-discipline engine. Three bullets your CFO can repeat.

Bullet 1 · Win rate

+11 pts

industry compression pattern

"We win more of the bids we submit."

Submissions composed against winning precedent (not adapted templates). Win-themes refined by the senior bid-manager, not assembled. Compliance check: 614 / 614 requirements addressed before submission. The bids you ship are stronger; the score moves.

Bullet 2 · Cost per bid

−60%

senior hours per submission

"We bid the same volume with less cost."

A 600-page RFP that took 6 weeks of senior time now takes 1 week. Same team, more submissions per quarter — or same submissions, more time for win-themes and client meetings. The cost-per-bid line moves; the volume line holds or grows.

Bullet 3 · Toxic-bid avoidance

×3

avoidance multiplier

"We don't waste three weeks on the wrong RFP."

Uncapped delay penalties spotted Tuesday afternoon, not at submission. Capacity conflicts flagged before commitment. The toxic bids that used to win because they were the only ones submitted — now declined on day one. Pipeline-discipline becomes a P&L line, not a hope.

Win-rate and cost-per-bid compressions are industry benchmark patterns (Monograph 2025, Part3 2025). Calibrated to your firm's actual bid history in the demo.

Start with the RFP on your desk right now.

The one you opened Friday and haven't looked at since. Drop the pack. Tuesday lunch: typology fit, contract risk, capacity validation. Go or no-go. You decide.

Start the 15-day pilot

Talk to a bid-savvy specialist

For the technical deep dive

Master Sales Master Legal Pricing